Recording Documents Electronically

Electronic Recording

Electronic recording, "eRecording," enables title companies, lenders, law firms and others to electronically record documents via the internet with the Polk County Recorder. Electronic recording is rapidly becoming the preferred method to submit documents for recording because it saves time, money, and paper. Most documents can be eRecorded except Plats and splits of existing parcels. Some of the most common are:

  • Assignments
  • Deeds (including an e-CRV and an e-well disclosure certificate when required)
  • Mortgages
  • Releases of Mortgages
  • Satisfactions of Mortgage
  • Subordinations

Trusted Submitter

Reasons to Electronically Record

The following are reasons to electronically record documents:

  • Faster communication and resolution of rejection issue
  • Immediate image retrieval, once accepted for recording, you will receive notification that your document has been officially recorded in the public record
  • Increased security, documents are tracked through the entire recording process
  • It’s faster - in most cases, documents are recorded within a day or two of submission
  • No need to manage paper documents, less impact on the environment
  • No special equipment needed - just a computer, scanner and Internet access
  • Original documents never leave your possession, you just scan them and they are ready for submission to Polk County
  • Save time and money by automating the processing, receipt and payment of real estate documents

Additional Information

Learn more about eRecording and the Minnesota Electronic Real Estate Recording Commission.